Compare the best Document Management software for Mac of 2021 for your business. Find the highest rated Document Management software for Mac pricing, reviews, free demos, trials, and more.
Free Document Management Software
Document management software (DMS) is an essential part of running a successful enterprise or businesses of any size and scope, allowing companies to create, manage, organize, and store documents. Optimize your company’s sensitive data repositories with effective document management, seamless integration, top security features, easy mobile. Document management for finances on the Mac that learns Try now for free. Requires macOS 10.11 or later. Openkm Enterprise. OpenKM is an electronic document management system and record. NetDocuments is the leading legal, FEDRAMP authorized document management software (DMS) that provides a reliable and secure way to create, edit, store, locate, and collaborate on documents anywhere using any device, so legal teams can stay focused on clients and outcomes.
If you’re on the hunt for a free document management system for your team, look no further. Bitrix24’s simple and easy-to-use tool allows you to collaborate on documents and store them neatly and logically.
With unlimited free users and free cloud storage, you can run a test in your department right away and scale up to your entire company with no extra investment. And it’s not just an electronic document management system. Bitrix24 is an all-in-one business platform that gives you all kinds of new integrated tools spanning communication, HR, project management, and a CRM.
Multiple drives for multiple uses
Bitrix24's free document management software lets you organize all the teams in your company in a clear, logical way. You can segment your documents into separate Bitrix24 Drives to keep things clear, ordered, and easy to use.
Launch one drive for your personal work, another for your team, and one more for the entire company. With multiple drives available, you can keep sensitive documents on a need-to-know basis while not overloading people with documents they don't need.
Collaborate on documents in real time
To save time and maintain accuracy, collaboration is a must have for any free document management software. Whether it’s for remote teams building a project together, a manager needing to approve a draft, or a last-minute dash that needs multiple brains at once, collaboration is key.
When you’re working on a document with others, you can see where your colleagues are as their name appears on the line they’re working on. Then you’ll see their words appearing in real time, just as they’ll see yours.
Control access rights on all documents
Multiple drives are one way of making sure only specific people can access your documents. But what happens if you want to give someone access to a drive, but keep certain documents within that drive off limits?
Set up access rights for those documents that have to be on a need-to-know basis. Perhaps you don’t want clients to see your inner workings, or maybe you want to make a company announcement that isn’t quite ready to go public. You can even use access rights to make a document read only and stop accidental changes from being made.
Forget multiple versions — go for revision history
Don’t save endless versions of the same document and risk losing information (and your mind) as you sift through them all looking for the most current file.
With Bitrix24’s free document management system, you can clean up your drive by having one document that you build on, safe in the knowledge that if you need to see a past version, you can click on the revision history and get there in no time. You’ll be able to see details like the users who modified the file, the date changes were made, and the file size & name. If you need to get a past version back, just click restore previous version and there you have it.
Communicate like a pro
It’s great to collaborate on your docs, but you need to discuss your ideas efficiently first. Bitrix24 enhances your free document management software with an array of internal communication tools.
Add communication into your workflow with a pre-project video meeting and a follow-up email. This is where you outline all your major targets and tasks. Then, when you and your team are working, you can talk to each other with quick-fire instant messaging. By setting standards with how you communicate, you can cut out misunderstandings and ensure your work goes smoothly.
Automate document creation workflows
With Bitrix24’s project management tools, you can set up workflows that save you a lot of the smaller repetitive tasks. When you’ve created your automations, when one task is completed, a notification is sent to the next task and employee in the workflow. You can even delay notifications to allow for a quick review of each task.
Fully integrated with your free document management software, our project management system keeps your files within one easily accessible system. That means that everybody involved in your workflow will have immediate access to the correct document alongside their task instructions.
Integrate documents with other apps
If you’re already used to apps like Dropbox, Google Drive, or OneDrive, you can continue using those systems to work on your documents in Bitrix24. You can sync your documents which will be indexed and given default access rights without you lifting a finger. This syncing even allows you to see if you have a newer version in the external file storage account and make sure you’re up-to-date in both systems.
Another useful way of integrating your tools is to upload a version of your documents. When looking through your revision history, click the “upload version” button and upload your Microsoft Word or Google Doc file.
Document management across all devices
Get full flexibility with a mobile app to accompany your desktop document management software. When you’re on the go, you need to have quick access to write, modify, update, and review your documents. Bitrix24 comes with a fully functioning app for both iOS and Android that gives you and your team a vast amount of working options.
Just like on the app, Bitrix24 offers free document management software for Windows and for Mac. So when you’re searching for the best tool for you, stick to Bitrix24 and save yourself the stress of a more limited free document management system.
Why not give it a go?
When you’ve got free document management software at the click of a button, there’s no reason not to get started right away. You can immediately start using your new tool regardless of the devices you use and we’re sure your entire team will love it too — after all, more than 9,000,000 companies have already made the switch to Bitrix24 for their business functions.
So head over to the Bitrix24 registration page and get started right now. Whether it’s just to manage your documents, or you want to start using the entire suite of apps, it couldn’t be easier. For a little extra, you can consult the Bitrix24 user manual and get tips and tricks to streamline your processes.
• Filed to: PDF Tips
Document management software allows for the monitoring, management, and storage documents, being a necessity for businesses that have made the transition from paper to electronic documents. It is a tool that helps streamline business operations, and ensuring that information gets to the right people at the right time. The main problem is that not all DMSs are supported by Mac. If you are looking to shop for Mac Document Management Software that allows you to handle digital files, you will want to check out the following document management software for Mac, including PDFelement Pro.
The 10 Best Mac Document Management Software
1. PDFelement Pro
PDFelement Pro is one of the most competitive PDF editors for Mac and Windows, allowing you to edit, convert, create, sign, protect PDF files and update electronic files without any trouble. This Mac document management software supports various formats, including Word, PowerPoint, Excel, HTML, ePub etc.
Key Features of This Mac Document Management Software:
- Edit PDF texts, images, links and other elements
- Markup and sign documents
- Convert and create PDF files
- Treat PDF like Word files
- Merge multiple documents into a single PDF file
It is important to stress that PDFelement Pro is an easy to use tool, being designed with the Mac user in mind.
2. Dropbox
Dropbox makes it easy for you to store and find electronic documents in one repository. The cloud-saving service can be used equally on Mac. Dropbox works by creating a folder on your computer that is synchronized with their servers. You can bring documents, photos, and videos. Instead of being stored on the Mac device, the documents are duplicated to the cloud. Dropbox includes the following features:
- Efficient syncing to all devices
- Offline access
- File sharing
- Backup and file recovery
Installing Dropbox simplifies document management. What makes the file hosting service stand out is that it only allows authorized people to edit documents that are available in the system. Plus, users are notified of changes made.
3. G Suite
G Suite is yet another cloud-based service for Mac that allows you to store and track electronic documents. With G Suite, you can also:
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- Create documents, spreadsheets, forms, presentations, sites, and more
- Gain access to Google Drive and Google Cloud Search
- Connect to Gmail, Calendar, Google+, and Hangouts
Those who are sharing small numbers of documents with their colleagues will find the free version to be enough. For more complex capabilities, it is necessary to get a subscription-based version. Make sure to install the application on your Mac. To have mail messages and calendars synchronized, add your Google account to the Mac account.
4. Google Drive
Google Drive is a document management system that can be used successfully on Mac. The file storage system developed by Google permits writing and editing of documents by numerous people and supports common file formats like PDF and Docx. What you need to keep in mind is that with Google Drive, you can:
- Create, share, and collaborate
- Sync and retrieve files
- Integrate apps
- Convert PDF to text
- Use research tools
To install Google Drive on Mac, you have to set up a Google account and download that Mac app that lets you use the cloud-based service. Creating Google Drive is not so complicated.
5. KnowledgeOwl
Free Document Management Software For Mac Os
KnowledgeOwl is document management software for Mac that does not require a special learning curve. Simply put, is easy to use, providing a good experience. The online platform is useful for departments like customer service and human resources. These features make KnowledgeOwl truly worthwhile:
- File upload
- Create content like in Word processor
- Auto-save
- User permissions
Document Storage Software Free
6. Microsoft Office 365
Microsoft Office 365 is nothing like the traditional Office pack in the sense that you do not have to pay a high up-front price. What you do is select the subscription that you want and install it on different Mac computers. When Microsoft launches the new version of Office, you get it as part of your subscription. Microsoft Office 365 offers exclusive features, like:
- Access Word, Excel, PowerPoint, Outlook, OneDrive
- Administrator control
- Insert links to stored files
- Edit and convert PDF
- Work offline and upload changes at a later time
The best way to get Office for Mac is Microsoft Office 365. This time Microsoft has come out with the best software.
Free Document Management Software For Mac Laptop
7. M-Files DMS
M-Files DMS is, as the name clearly suggests, a document management system. This DMS lets you access your files from the any Internet-enabled iOS device, including Mac computers. It is simple to install and it brings about many benefits for businesses, including workflow improvement, information reuse enhancement, and avoiding data loss. M-Files DMS’s core capabilities are:
- Support for scanned files and email
- Version management
- PDF conversion
- Document check-in/check-out
- Multiple Documents Format
The fact is that M-Files DMS is an application that is easy to implement and works well with all kinds of business applications. Attention needs to be paid to the fact that this solution operates through Windows Explorer.
8. PinPoint
PinPoint has an attractive user interface, so you can easily use the document management system daily. The software program was developed by LSSP Corporation, a leading provider of content management tools. This web-based solution is easy to install, maintain and update. Besides the fact that you can quickly get the latest version of the DMS, you can:
- Share and export files
- Stock unlimited files and folders
- Edit and comment documents without altering the native format
- Save all versions of a revised file
If you like to work on your Mac computer outside or if you have many monitors, opt for PinPoint.
9. Ademero Content Central
When it comes to document management software for Mac, the name Ademero Content Central naturally comes up. Ademero is a system that allows you to organize and store documents in a fashionable manner. Are you curious to find out what else it can do? Ademero features include:
- Document collaboration
- Search and retrieval
- Convert paper files to MS Word and Excel documents
10. eFileCabinet
eFileCabinet is a Mac document management system that is suitable for business organizations that outsource their work. The DMS has surprising utility, empowering users to:
Free Document Management System
- Retrieve documents
- Upload files rapidly
- Backup documents
- Use management tools